Common Errors Found in Documents Submitted for Recording
Incorrect recording fees
Please see our fee schedule for updated recording costs.
Incomplete legal description
A complete legal description includes a lot and block number, a
subdivision name and the plat book and page.
If the property is a tract of land, the legal description must have section, township and
Missing or incomplete permanent parcel number
You can obtain your parcel number through the Maps and Plats
department. You can also use the Madison County
GIS website found at: www.co.madison.il.us.
Missing Plat Act Affidavit
Plat Act Affidavits are required on all deeds that are recorded
in our county. You can find this form on the Madison
County website under the Maps and Plats department’s forms and downloads. Please
note that this form must be
Missing prepared by, return to or future taxes to name and
All documents require a prepared by and return to name and
address. Any document such as a deed that transfers
property rights must include a "future taxes to" name and address.
Please see margin guidelines for proper format.