Vote by Mail
The Vote by Mail Balloting Process
- Verify voter registration for Vote by Mail
- Fill out on-line application to vote by mail *
- Receive Vote by Mail ballot packet **
- Return Vote by Mail ballot packet
- Accept/return Vote by Mail packet ***
- Ballot ready to cast on election day
As of: 4:30 p.m. March 15, 2018
Applications to vote by mail will be available 90 days before the election.
** The first day to mail ballots to voters within the United States is 40 days before the Election .
There are two ways to complete an application for ballot to Vote by Mail.
Click on the Verify Voter Registration link, verify your registration, and then download either the Mail-in paper application or download the E-mail application that you send to us as an attachment.
***Vote by Mail ballot packets must be complete. They are often returned because the application is not signed or the application is not included or no signature on affidavit or ballot not in official affidavit envelope.
You need to verify your voter registration to get an Application to Vote by Mail.
After we receive your application, a packet with an Official Ballot, Instructions for Voting, certificate envelope, and a return mailing envelope will be mailed to you. Our office will not mail ballots more than 40 days or less than five days prior to the election.
When you get your Vote by Mail ballot packet, follow all instructions on how to vote and return the ballot to the County Clerk's office. Your ballot must be postmarked by election day and received within 14 days after the election. If you personally deliver to the County Clerk's office, the ballot must be received no later than Election Day.
Where's My Ballot
Who is qualified to vote by mail?
If you are registered* to vote in Madison County, you are eligible to cast a ballot by mail.
In addition, the following unregistered voters are eligible to vote by mail:
- Members of the Armed Forces or Merchant Marine and their spouses and dependents whether serving in the United States or abroad whose permanent residence is in Madison County;
- U.S. citizens and their spouses or dependents, whose permanent residence is in Madison County but who will be temporarily residing abroad on election day;
- U.S. citizens (not their spouses or dependents) who maintained a residence in Madison County immediately prior to their departure from the United States.
Voting In-Person at the County Clerk's Office
You can vote in-person from the 40th day before the election through the day before the election. Any qualified voter may cast a ballot in person at the Madison County Clerk's office.
Members of the Uniformed Services and their family members or U.S. citizens residing overseas whose last known address is in Madison County and wish to vote by mail may do so by completing an FPCA (Federal Post Card Application) then emailing, faxing, or mailing the form to: Madison County Clerk's Office, P.O. Box 218, Edwardsville, IL 62025. By completing this application, you will automatically be sent a vote by mail ballot for one calendar year.
Click here for more information and the FPCA form.
Email to: firstname.lastname@example.org
Fax to: 618-692-8903
Mail to: Madison County Clerk's Office
P.O. Box 218
Edwardsville, IL 62025
How do we process a vote by mail ballot
- A voter requests an application to Vote by Mail
- We send the voter an application with instructions
- The voter fills out the application and sends it to us.
- We enter the application into the voter registration system.
- We send the voter the ballot packet with instructions.
- The voter votes the ballot and seals it in the ballot envelope.
- The voter provides the sealed ballot envelope to us with applicable affidavits in the mail envelope provided.
- We receive the mail envelope and log receipt in the voter registration system.
- We keep the ballot in the sealed envelope until Vote by Mail ballot processing.
- The ballot is scanned into the tabulator.
- After the polls close the scanned ballots are tabulated.
- Vote by Mail ballots results are reported to the public as part of the precinct results after the polls close on Election Day.
Nursing Home Voters
The County Clerk’s Office provides election judges to conduct in-person Nursing Home voting to (registered) residents at those facilities who wish to vote. Voters must be a permanent resident registered at the nursing home address.
Illinois State Statute requires voters who are permanently disabled to complete an Application for Absentee Voter's 5 Year Identification Card form* along with an Affidavit of Attending Physician* in order to automatically be sent a Vote by Mail application for every election within 5 years after we receive the application.
Click here* for an application, fill out the first page and have your doctor fill out the second page and mail it to:
Madison County Clerk P.O. Box 218 Edwardsville, IL 62025
*Form must be notarized
If you enter the hospital fourteen days or less before an election, you can have a ballot delivered to you. Contact our office at 618-692-6290 to find out more.
Personal Delivery of my Ballot
You may authorize any person to return your ballot to the County Clerk's office as long as you sign the affidavit on the back of the envelope authorizing that person to do so.