Madison County Mental Health Board
System Development Request Guidelines
PLEASE NOTE: CHANGES IN CURRENT FUNDING PRACTICES
The Madison County Mental Health Board is in the process of reviewing current funding practices and establishing new funding procedures and guidelines. The Finance Committee is now convening meetings and will be reviewing all System Development requests. The Finance Committee meetings will be in full compliance of the Open Meetings Act. If there are questions or clarifications about a request, contact will be made prior to the Finance Committee Meeting or an Agency representative may be requested to attend the meeting. Requests that are determined to meet the Boards priorities, goals and community needs will be recommended to the full Board of Directors for approval at the next scheduled Board Meeting. Any inquiries about the new procedures cam be directed to the Board Office for assistance.
System Development Funds
System Development dollars are used to assist with various mental health, substance abuse and developmental disabilities educational activities, trainings, and events. System Development funding priorities are based on current needs in the community and are established in the Madison County Mental Health Board One & Three Year Plan; with events for and/or developed by consumers having most priority.
**Requests for funding should be made well in advance of actual event – the Mental Health Board is to be listed on all materials that are for the public, including flyers, any advertising, registration forms, save the date cards, etc. Last minute requests for funding will not be considered.**
Process for Requesting Funds
Requests for funding require approval by the Mental Health Board at regularly scheduled Board meetings. Meetings are held seven times a year, although, financial requests are not heard at the September planning meeting. Please refer to the Board website for the calendar of meetings at www.mcmhb.org. To ensure timely receipt of funding, applicants should request funding several months in advance of actual need.
Required Components of a System Development Request:
- Request letter sent to Board office on agency letterhead which includes:
1. Narrative of problem being addressed/purpose of funding request
2. Amount of request
3. Name & address of fiscal agent with address & tax identification number
4. Program Budget which includes all anticipated expense and revenue sources & amounts for the event/program
**Until the items listed above are received by the Mental Health Board Office, the request cannot be placed on the meeting agenda.
5. Attendance at the Mental Health Board meeting where request will be heard is MANDATORY. Should a representative not be present at the scheduled full Board meeting, the request will be tabled until such a time that a representative is present to answer any question the Board members may have.
Following Funding Approval of request:
- The Mental Health Board is to be listed as a funder/sponsor on all program materials/handouts/press releases/media coverage.
- A System Development / Community Education Grant form must be completed at the conclusion of the event and returned to Board Office within two weeks and can be found on the Mental Health Board website at www.mcmhb.org.
- Failure to comply with these guidelines could limit future funding considerations.
Additionally, we encourage organizations to send any supplemental materials such as photos or event evaluations along with the system development reporting form at the conclusion of the event. Supplemental materials may be included in reporting documents of the Board. Form and materials should be sent to:
Madison County Mental Health Board
157 N. Main Street, Suite 380
Edwardsville, IL 62025